Senior Stores Controller (Kumasi, Ghana)

1. Order And Receive Materials

• Supervise the day-to-day activities at the Warehouse; Receipt, Storage and Issue operations
  
  
• Ensure that the warehouse is maintained in a clean, secure, safe and tidy state (good housekeeping)
  
  
• Investigate and report on Transit Loss & Damage Reports, Inventory and Storage Location discrepancies
  
  
• Check that materials delivered match descriptions & that the quantities are correct and materials are not obviously damaged
  
  
• Maintain perpetual Stock-check register. Prepare periodic stock-checks and investigate discrepancies. Prepare Stock Adjustment Vouchers. In conjunction with Accounts/Auditors, conduct bi-annual 100% Stock-take
  
  
• Maintain Register of Dangerous Goods on site. Ensure all Dangerous Goods are handled, stored and transported in accordance with appropriate regulations. Report on breaches of Storage Regulations
  
  
• Ensure that material is receipted/issued correctly by checking the transactions against the System report daily
  
  
• Prepare warehouse reports on weekly/monthly basis
  
  
• Accept, store and dispose of scrap and other discarded material in accordance with Company regulations
  
  
• Training of Store-men / Clerks
  
  
• Determines the consumption of items in remote stores under his responsibility and arrange replenishment
  
  
  
  

   

  
  
  

  2. Safeguard And Issue Material

  
  
  

   

  
  
  
  
  
  
  • Ensure that materials are sent to the correct (allocated) point of issue e.g. in store suspense bay, department (GRs) or consignment stock holding point.
    
    
  • Ensures, by spot checks, that issuing is done correctly i.e. requisition details match issue.
    
    
  • Ensures that all materials are safely and neatly stored in allocations.
    
    
  • Optimises storage area by grouping items to avoid double handling, storing for FIFO etc.
    
    
  • Counts stock either on an ad hoc or a pre-determined basis in accordance with logistics procedures.
    
    
  • Determines discrepancies between Count and System records.
    
    
    
    

     

    
    
    

    3. Customer Care, GRs, Local Purchase, Repair Orders & Administration

    
    
    

     

    
    
    
    
    
    
    • Ensures that all distribution and internal waybills i.r.o. GRs, Repair and Purchase Orders are filed correctly
      
      
    • Inputs credits to computer when necessary for any order e.g. when items are returned to supplier etc.
      
      
    • Supervises work of subordinates (if applicable) by allocating tasks, coaching and leading.
      
      
      
      

       

      
      
      

      4. Administration And General Responsibilities

      
      
      

       

      
      
      
      
      
      
      • Skills development and training
        
        
      • Ongoing training program for store personnel in place
        
        
      • Operators trained in safety and correct equipment usage
        
        
      • Servicing other departments
        
        
      • Communications maintained with Purchasing and end users Departments
        
        
      • Managing Team & Staffs
        
        
      • Team and individual performance monitored and required actions implemented
        
        
      • Housekeeping standards are maintained
        
        
      • Staff rosters and manning levels maintained at required levels
        
        
      • Leave roster in place and followed
        
        
      • Contributing to improvement
        
        
      • Obsolete and surplus items for disposal are reported
        
        
      • Improvement to systems and procedures recommended to Materials Manager
        
        
      • Store safety and information meetings conducted
        
        
      • Computer input accuracy monitored and actions taken to correct discrepancies
        
        
      • Liaise with Procurement Team about orders to maintain inventory levels (as per procedures)
        
        
      • Recommendations to surplus and disposal of obsolete stock
        
        
      • Cancellation of requisitions
        
        
      • Expediting of specific requisitions
        
        
        
        

         

        
        
        

        5. Health And Safety

        
        
        

         

        
        
        
        
        
        
        • Ensure that the safety and welfare of employees is a top priority at all times in the work site
          
          
        • Report promptly to their immediate supervisor any situation which the employee believes presents a risk to the health and safety of other colleagues
          
          
        • Co-operate with any person to permit compliance with the duties and responsibilities placed on that person in terms of the mine Health and Safety Act; and
          
          
        • Comply with prescribed health and safety measures
          
          
        • Participate in the continuous risk assessment programme, and have an understanding of the health and safety system and requirements
          
          
          

§  Degree in Supply Chain Management / Mechanical / Electrical Engineering

§  Diploma in Procurement & Stores Management, HND Mech / Elect / Logistics

§  A professional certification in Supply Management

§  5-8 years working experience in a related Industry.

§  Knowledge in JDE, SAP. MIMS or any ERP System is an advantage

§  Sound knowledge on Materials Management Systems

§  Solid safety performance at the personal and professional level

§  Current and valid driver’s license

• Best practice of store management and supply knowledge
  
  
• Commercial and Mercantile Law
  
  
• Business management and administration skills
  
  
• Good working knowledge with MS Office Suite especially in Excel, Word, PowerPoint, etc
  
  
• Proficient in analyzing system inventory data
  
  
• Procurement ethics
  
  
• Experience as a Supply and Store Team Leader
  
  
• Delegation and interpersonal skills
  
  
• Experience in mining supply management
  
  
• Negotiation skills
  
  
• Good Communications Skills